Janice Brown, OEO/AA Coordinator

Faculty/Admin Professional Searches

• Provide guidance to departments on process
 
• Coordinate with OEO for the following:
   
  • Approval of search committee members
   
  • Approval of job announcements (short/long)
   
  • Request to interview
   
  • Request to hire
   
  • Completion of Compliance forms

Post Doc and Research Associate Open Pools

• Coordinate annual renewal of pools with departments

Alternative Appointment Request Forms

• Review for content and ensure all documents are received
 
• Confirm exemption approval with HR Officer
 
• Sign as OEO Coordinator and obtain Dean’s signature
 
• Provide copy to HR Officer
 
• Forward to OEO for approval
 
• Notify departments of final outcome

Off-cycle Merit Increase Forms (Salary adjustment forms)

• Confirm exemption approval with HR Officer
 
• Forward to Thom for budgetary review
 
• Obtain Dean’s signature
 
• Provide copy to HR Officer
 
• Forward to Provost Office for approval
 
• Notify departments of final outcome

Greg Suniga, Human Resource Officer

Exemption Requests

• New hires: Special Faculty, Admin Professional, State Classified, Non-student hourly
 
• Promotions: Admin Professional, State Classified, Non-student hourly
 
• Change of Status: Post Doc to Special Faculty or Admin Professional; State Classified to Admin Professional; Non-Student to State Classified; Student to Non-student; Non-student hourly extension requests to HR
 
• Salary Increases: Faculty, Admin Professional, Post Doc, State Classified, Non-student hourly
 
• FTE Increases: Faculty, Admin Professional, Post Doc, State Classified

Background Checks

NOTE: Greg should be copied on all requests submitted by departments

• Can answer general questions departments may have

State Classified Evaluations (reviews Oracle for delinquent entries)

• New Employees/Promotions
   
  • Initial planning due within first 30 days of employment or promotion
 
• Current Employees
   
  • April – planning for new evaluation cycle period (April – March)
   
  • October – mid-year reviews
   
  • March – final evaluations

Quarterly Certification Reports

• Distribute to departments

New Position/Version Request Forms

• Verify that exemption request has been approved
 
• Must include job description and organizational chart

Supplemental Pay Forms