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Graduate students at graduation

Graduate Program Contact:

All forms can be obtained at the Graduate School Website.

See the Steps to Graduation that lists all the information below in a one page chart.

Graduate School Forms at a Glance - Steps to Graduation

GS2A

Event: Admission to the Graduate Program
Done by/Signed by: Runge / Quackenbush
Submit to: Admissions
Notes: Generated by the department after an admission decision has been made by the graduate education committee (GEC).

Immigration Document Request Form

Event: International student admission to the graduate program
Done by/Signed by: Applicant
Submit to: Admissions
Notes: MUST accompany the GS2A form for international students

GS6

Event: First year of study concluded or at discretion of advisor
Done by/Signed by: Student and their advisor/Quackenbush
Submit to: Heidi Runge
Notes: Serves as an academic plan for the student--also allows the graduate school to know who is on a student's committee. Must be submitted before registration for 4th semester, failure to submit will result in a registration hold for the student.

GS9A

Event: Committee member changes prior to preliminary exam (skip if no changes have been made)
Done by/Signed by: Student and their advisor/Quackenbush
Submit to: Heidi Runge
Notes: This form MUST be done prior to taking prelims if there have been any changes in the student's committee—failure to do this could cause students to have to take prelims all over again!

GS16

Event: Preliminary exam for PhD students
Done by/Signed by: Student's committee generates/signed by all committee members
Submit to: Heidi Runge
Notes: Provides the graduate school with the results of a student's preliminary examination. MUST be submitted at least two semesters prior to final defense AND the results submitted within two days after the results are known. Student must notify the Department (Runge) at least 3 weeks in advance of Preliminary Exam, notification should include name of substitute committee member for the exam.

GS24

Event: Student has defended
Done by/Singed by: Student's Committee
Submit to: Heidi Runge
Notes: Lets the grad school know that a student has defended.  Department must announce student's defense at least two weeks prior to the event. The completed, signed GS24 form MUST be submitted at the graduate school within 48 hours of the defense.

GS25

Event: Student is in his/her second to last semester at CSU.
Done by/Signed by: Student generates/advisor and Quackenbush
Submit to: Heidi Runge
Notes: Lets the grad school know that a student plans to graduate. Strictly enforced deadlines apply and are published in advance by the graduate school.

Re-apply for Graduation

Event: Student didn't graduate by intended semester but has already submitted a GS25 form previously
Done by/Signed by: Student generates and submits electronically
Submit to:Graduate School
Notes: Lets the graduate school know that a student has previously submitted an application for graduation form (GS25) but is planning to graduate in a later semester. Strictly enforced deadlines apply and are published in advance by the graduate school.

GS25B

Event: Department knows that all requirements for graduation have been met.
Done by/Signed by: Runge/Quackenbush
Submit to: Graduate School
Notes: Lets the graduate school know that all requirements have been cleared.

GS52

Event: Student has been notified of discrepancies in her/his application for graduation.
Done by/Signed by: Runge/Quackenbush
Submit to: Graduate School
Notes: Rectifies any discrepancies between the GS6 (Course of Study) and GS25 (application for graduation) forms.
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