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Graduate students at graduation

Graduate Program Contact:

All forms can be obtained at the Graduate School Website.

See the S​teps to Graduation that lists all the information below in a one page chart.

Graduate School Forms at-a-glance: Steps to Graduation

GS6

 
Event: First year of study concluded or at discretion of advisor
Done by/Signed by: Student and their advisor/Associate Department Head
Submit to: Heidi Runge
Notes: Serves as an academic plan for the student--also allows the graduate school to know who is on a student's committee. Must be submitted before registration for 4th semester, failure to submit will result in a registration hold for the student.
 

GS9A

 
Event: Committee member changes prior to preliminary exam (only required if committee members change)
Done by/Signed by: Student and their advisor/Associate Department Head
Submit to: Heidi Runge
Notes: This form MUST be done prior to taking prelims if there have been any changes in the student's committee - failure to do this could cause students to have to take prelims all over again! This does not apply to the temporary substitution policy for prelims.
 

GS16

 
Event: Preliminary exam for PhD students
Done by/Signed by: Student's committee generates/signed by all committee members/Association Department Head
Submit to: Heidi Runge
Notes: Provides the graduate school with the results of a student's preliminary examination. MUST be submitted at least two semesters prior to final defense AND the results submitted within two days after the results are known. The completed, signed GS16 form MUST be submitted at the graduate school within 2 days of exam.
Student must notify the Department (Runge) at least 3 weeks in advance of Preliminary Exam, notification should include name of substitute committee member for the exam.
 

GS24

 
Event: Student has defended
Done by/Singed by: Student's Committee
Submit to: Heidi Runge
Notes: Lets the grad school know that a student has defended.  Department must announce student's defense at least two weeks prior to the event. The completed, signed GS24 form MUST be submitted at the graduate school within 2 days of the defense.
 

GS25

 
Event: Student is in his/her last semester at CSU.
Done by/Signed by: Student generates/advisor and Associate Department Head
Submit to: Heidi Runge
Notes: Lets the grad school know that a student plans to graduate. Strictly enforced deadlines apply and are published in advance by the graduate school.
 

Re-apply for Graduation

 
Event: Student didn't graduate by intended semester but has already submitted a GS25 form previously
Done by/Signed by: Student generates and submits electronically
Submit to: Graduate School
Notes: Lets the graduate school know that a student has previously submitted an application for graduation form (GS25) but is planning to graduate in a later semester. Strictly enforced deadlines apply and are published in advance by the graduate school.
 

GS25B

 
Event: Department knows that all requirements for graduation have been met.
Notes: Not needed for MIP students
 

GS52

 
Event: Student has been notified of discrepancies in her/his application for graduation.
Done by/Signed by: Runge/Associate Department Head
Submit to: Graduate School
Notes: Rectifies any discrepancies between the GS6 (Course of Study) and GS25 (application for graduation) forms.
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